While some physical documents need to be stored for several years in order to maintain compliance with state and federal regulations, many active business documents and legacy records can be scanned or converted from paper to digital.
Access will convert your paper records to digital files and set up a document management system for on-demand document retrieval.
With a customized document scanning system from Access, you’ll be able to:
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Consolidate information across locations and departments
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Improve document search with classification and digital retrieval
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Share files securely
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Meet complex regulatory obligations and monitor compliance
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Reduce risk by adhering to retention schedules
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Preserve deteriorating documents
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Free up valuable real estate
Increased efficiency and flexibility
Digitized files are securely accessible by authorized end-users no matter their location. No more concerns about paper files accidentally left behind in unsecured locations. And remote employees will be able to share content with other authorized users.
Digital transformation is more than just converting legacy files into an electronic document format. It’s about having a plan for any newly created paper records. The Access team will design your digitization system in a way that will allow you to easily convert paper documents to electronic form and integrate them with your existing digital records and workflows.
Not just paper
Many businesses have legacy microfiche, microfilm and aperture cards. Access can digitize these files as part of your full conversion process. Depending on your needs Access can convert all archive files as part of an initial project or we can store and index legacy image files. Either option, offers greater business continuity and reduces physical footprint and overhead costs. The digitized files will be securely accessible in the same manner as converted paper files.
Access offers a complete suite of records and information management solutions
From file cabinets to the cloud, one-time project support to software for business process automation, Access is your end-to-end single-source provider for protecting, managing and governing your information.
Fill out the form above or call 877-345-3546 for US and 800-377-3453 for Canada and we’ll get back to you shortly.